Policies & Procedures

Departure procedures

  • Write a resignation letter and provide it to the faculty member/supervisor, Assistant to the Chair and the Senior Manager. It is customary that this be provided at least 30 days before your departure. The letter should include a reason for your departure, your last day of work and a forwarding address and phone number. If you are taking a position elsewhere please include your new title and the name of your new place of employment.
  • Update your forwarding address via HR Self Service. A correct forwarding address can help ensure receipt of your W-2 in a timely fashion. Each February, payroll receives a large number of requests for duplicate W-2s because they were mailed to incorrect addresses.
  • Update paid leave of absence information in HR Self Service. Grant funded positions must use paid leave time prior to the end of the appointment and are not compensated for unused vacation time at the end of the appointment.
  • Turn in your key to the Business Center.
  • See the Office of Human Resources website for continuation of health benefits information.
  • Return all University purchased lab materials, computing and supplies.
  • Your email will remain active for 28 days.  Please see this OIT KnowledgeBase article for information about taking your email and files with you.

Employment and Enrollment verification

These official University letters should be requested from the offices below. Please allow ample lead time when requesting letters and documents.

Travel guidance for F-1 & J-1 students

Faculty, staff & students needing personal employment verification letters

Student enrollment verifications


The Facilities Service Center provides a central point of contact for the campus community. Questions and requests regarding custodial services, repairs, housing, pest control and a variety of other issues are addressed in a prompt, friendly and knowledgeable manner.

To request service you can call the service center directly at (609) 258-8000 or submit an online work request.

New Arrivals (faculty, researchers, staff and visitors)

Prior to arrival:

Upon arrival to campus:

  • For Princeton paid appointments, complete I-9 requirements within three business days of start date at the Office of Human Resources located at 100 Overlook Center, Suite 400, in between Route 1 and Canal Point Blvd. in Princeton.  Faculty and staff who need to visit the HR main office can make an appointment Mondays through Fridays during work hours by calling (609) 258-3300 or emailing hr@princeton.edu. If you do not complete this step or do not complete it within three days you will not receive a paycheck.
  • Obtain Tiger card and parking pass, Level A New South or online - https://tigercard.princeton.edu/
  • Technology: Upon confirmation of your appointment you will receive an email with your netid and instructions for accessing the Princeton domain. This information is sent to the home email provided during the appointment process. If you do not receive this information please contact the OIT HelpDesk.
  • Download the Tigersafe App, https://emergency.princeton.edu/stay-connected/tigersafe
  • Complete online Emergency Preparedness Training on the Employee Learn Center.
  • Postdocs and research staff members will be automatically subscribed to the department's research group listserv. 
  • For computing assistance please contact Jeff Addo in room D202d or send email to cs-mae2@princeton.edu.
  • Check in with the Business Center, Room D209 Engineering Quad to obtain key and mailbox assignment. Mailboxes are located in the 2nd floor corridor between D- & J-wing and, in room D226.  If you will need after-hours access to the Engineering Quad please make this request to the Business Center.
  • International scholars must check-in with the Davis International Center.
  • Send a photo of yourself to your group's Faculty Assistant for posting to the People section of the website.
  • Complete lab safety training with Environmental Health & Safety. Please consult with your lab manager about the training required in addition to the laboratory safety training course.
  • Complete Responsible Conduct in Research training.
  • Complete the online Responsible Conduct of Research (RCR) training course (RCR: Engineering Researcher).
  • Complete the CITI RCR module by navigating to https://www.citiprogram.org/ and logging in under Princeton University credentials. Detailed instructions can be found here: https://orpa.princeton.edu/sites/orpa/files/citi-instructions.pdf.
  • Complete the Sexual Harassment Training. Additional information can be found on the Office of Human Resources website.
  • Familiarize yourself with HR Self Service. This is used to update personal information, record paid leave of absence time and enroll in or make benefits selections. Leave of absence time must be updated on a monthly basis. For changes to submitted time please contact the Senior Manager.
  • Benefits information can be found on the Office of Human Resources website.

Notary & Passport Photo Services

The Financial Service Center located at 7 New South provides Notary Public Services. Please visit the Financial Services website for more information.

The TigerCard Office located on Level A New South now provides notary and passport photo services for current full-time Princeton University students, faculty and staff members. United States passport or visa photos are free of charge with your current valid TigerCard. They will ensure that your passport and ID photos adhere to strict federal regulations. No appointments are necessary. For questions regarding these services please email tigercard@princeton.edu.

Pet Guidelines

SEAS Pet Policy & Guidelines

Effective: March 1, 2015

These guidelines are intended to consider health and safety issues surrounding pets in the workplace. We recognize that having your pet in the workplace can create a positive environment for you, some of your colleagues and your pet; however please remember to be considerate of your neighbors in the workplace. Many people have allergies that are impacted simply by presence in the building. Allergic reactions can cause interruptions in their ability to work effectively. Others may have a fear or dislike of animals which must be respected at all times. Your rights and your pet’s rights end at your neighbor's personal space. These guidelines do not apply to service animals.

During regular University business hours you must ensure that you follow these guidelines.*

  1. Pets are not permitted in labs, common areas or shared office spaces.
  2. Except when entering or exiting the building, your pet should be contained in your individual office at all times. Baby gates or other methods of containment may be used.
  3. Walking with your pet throughout the hallways should be limited to entering and exiting the building only.
  4. Your pet should be on a short enough leash that it cannot rush, attack, panic, nip at, or in some other way harm others. Pets should be well-behaved (not aggressive toward others).
  5. Princeton law says that dogs must be on leashes. New Jersey law mandates the leash must be no longer than 8 feet long, and the dog must be under your control at all times.
  6. Roaming throughout the building on or off a leash is not permitted.
  7. Please be sure to clean up after your pet.

Department chairs/managers and center directors may find the need to revise these guidelines and/or prohibit pets in certain areas if circumstances within departments/centers arise (space constraints, employees with allergies, etc.).

Please be considerate of your neighbors and your community!

Should you have any questions about these guidelines please contact your department chair or department/center manager.

*Regular business hours are defined by Office of Human Resources policy 5.0.2 Work Schedule and Breaks. The normal daily business hours of the University are 8:45 a.m. to 5:00 p.m. during the academic year, and 8:30 a.m. to 4:30 p.m. during the summer.

Room Reservations

Effective: October 1, 2015

Updated: February 1, 2018

  1. Requests for individual or recurring room reservations may be made at any time. Reservations are made by contacting the Assistant to the Chair & Manager, Diane Lo. (When applicable, the Undergraduate or Graduate offices may also make reservations). Reservation requests should include a description of the event, the date and time requested and a contact name.  Faculty with affiliations outside of the department are asked to seek availability from all resources when considering space reservations.
  2. MAE groups without meeting space in their labs or offices may reserve rooms for weekly group meetings for up to one academic year at a time, September - June. Due to increased demand on our spaces, all meetings held during lunch, defined as 12:00 PM to 1:30 PM Monday through Friday, may be reserved no more than 60 days in advance and may not be reserved for recurring meetings.  Meeting times may be requested as early as August for the upcoming academic year. Right of first refusal will be granted to group meeting times held during the previous year. Summer reservations may be requested as early as April for recurring meetings to be held during July and August.  We ask that you notify a staff member as soon as possible if you will not hold a meeting at a regularly scheduled time to release the space for others.  Failure to notify a staff member to release the room during your reserved time may impact future reservations requests.  Your group is responsible for making all setup, cleanup, catering arrangements and for returning the room and furniture to its original condition.  Your reservation confirms that you may be financially responsible for any damage to facility, equipment, cleaning or moving fees. 
  3. Members of other departments may reserve MAE rooms no more than one week in advance and may not reserve rooms for full-day events. (Exceptions to the latter may be requested by a discussion with the Chair or Senior Manager.) Rooms may not be reserved by members of the MAE department where the primary beneficiary is a member of another department unless these criteria are met.
  4. Department conference rooms may not be reserved for undergraduate or graduate classroom assignments.


Faculty Assistant, Purchasing and Research Assignments​

Faculty Assistant and Purchasing Assignments


Faculty Assignments AUG22