Resuming Research Resources

Department specific

(UPDATED April 5, 2021: #12 added)

MAE Academic Research Infrastructure Plan during COVID-19  (ARIP)

ALL LEVELS

  1. Consult with your faculty instructor/advisor/supervisor on resumption of on-campus research, lab safety, sanitizing and occupancy requirements for your lab.
    • Effective June 17, 2020, the announecment was made to transition from Level 3 to Level 2.
    • Questions may be sent to MAE Chair, Howard Stone, though he may redirect you to EHS or DfR depending upon the nature of your question.
    • An approved Research Lab Operations Plan (RLOP) must be in place for your lab or an approved Research Non-lab Operations Plan (RNOP) for theory and computational groups.  Contact your faculty advisor/supervisor for guidance.
    • Returning to the lab is not the same as returning to your office.  Anything other than occasional office use is not allowed until further notice.
  2. All personnel who can conduct work remotely must continue to do so and those who are conducting experiments must return home as soon as the experiment is completed, they may not stay on campus to conduct work that could otherwise be done remotely.
  3. Our purchasing team is continuing to work remotely.  To place an order, send an email to purchasing_mae@princeton.edu.  Buying and paying information is here: https://mae.princeton.edu/about-mae/administrative-offices/business-center#buying-paying
  4. Mail and package delivery and pickup will continue in room J223 EQUAD.  This room is to be accessed for picking up mail and packages only.  Please note the designated entrance and exit and follow occupancy, distancing and face covering guidance when in the room.
    • Bring sanitizing supplies from labs/home to clean surfaces before and after each use.
    • If you receive a message that you have a package to pick-up, you are permitted to enter the building to retrieve the package, relocate it to its campus destination or bring it home.  You may not remain on-campus unless you are conducting work under an approved RLOP.
    • To minimize transmission points, kitchen supplies, copier and coffee machines will not be operational during phased resumption.
    • Access to faculty and staff mailboxes is restricted.  If you need access to mail, please contact your faculty assistant to arrange pick-up.
  5. Access to conference rooms D321, D404 and the student lounge D215 will be restricted to overflow needs of experimental labs conducting on-campus research.  Please observe posted maximum occupancy limits.  Space available will be on first come basis.
    • It is recommended that you use outdoor spaces as much as possible to take breaks and eat lunch.
    • The Atrium conference table is marked for no occupancy.
    • Do not modify table and chair configurations.
    • Bring sanitizing supplies from labs/home to clean surfaces before and after each use.
  6. Access to department provided software normally available on student lounge computers in room D215 and within the machine shop is available remotely.  Please contact Jeff Addo for assistance.
  7. Staff may be on-campus periodically to conduct work that cannot otherwise be conducted remotely.  Please contact Senior Manager, Jenn Widdis to determine needs for in-person or on-campus work to be conducted by staff.  Schedule information may change frequently or as guidance is received from the University.
  8. Access to MAE undergraduate teaching labs is managed through SALTO.  We have updated SALTO access for this partition to include only MAE teaching and administrative staff and the faculty who teach in these labs.  Undergraduate labs are closed during phased resumption.
  9. SEAS information about loading dock, machine shop, stockroom, building management and safety.
  10. Assistant, Associate, Full Professors and Senior Lecturers who need to use their private offices as single-occupancy spaces must notify the department manager of their intent to resume on-campus activity before returning to their offices. We continue to encourage faculty to work from their home whenever possible.
  11. All personnel working on campus >8 hours per week or teaching in person must participate in the University's Asymptomatic COVID-19 testing program.  Contact your Faculty Assistant, Tom Wing (tomwing@) or Melissa Nini (Melissa.nini@) to be added to the protocol or with any questions.
  12. Atrium cubicles re-opened April 5, 2021 to first year students only.  Invitations were sent to eligible students.  Please contact Jenn Widdis or Katerina Zara if you need assistance.

University required

(UPDATED December 8, 2020: #2 revised)

  1. All personnel must adhere to hygiene, health and safety protocols, including protective equipment, established by EHS to ensure safety.  COVID-19 Information and Resources
  2. An approved Research Lab Operations Plan (RLOP) or Research Non-lab Operations Plan (RNOP) must be in place for your research group.  Contact your faculty advisor/supervisor for guidance.
  3. Faculty, as PIs, are responsible for monitoring compliance in their own labs.  All personnel must complete training, risk-assessments, and daily self-evaluations in order to return to campus.  We are all responsible to speak up or report anything of concern.  You can report any concerns or apparent violations to the Chair (Howard Stone), Senior Manager (Jenn Widdis), Safety Manager (Jon Prevost), or anonymously via EthicsPoint.            
    • Should research groups need assistance with tracking compliance with training or risk assessment prior to return to campus operations, contact your Faculty Assistant, Tom Wing (tomwing@) or Melissa Nini (melissa.nini@).  Daily self-evaluations are a personal responsibility.  Faculty, as PIs, are responsible for monitoring compliance with daily self-evaluations.
  4. No undergraduates are allowed in labs or in MAE spaces, at Level 2, 3 or 4 at this time.
  5. Before being allowed back in the laboratory, all personnel must complete the online module, Safe Practices, available on the Employee Learning Center.  Complete the module that is most appropriate to your situation.  Only one module is required to be completed.  Faculty, principal investigators or their designees should ensure that all personnel are up to date on their safety training requirements, including Laboratory Safety training, Biosafety Training, Laser Safety Training, Radiation Safety Training, etc.  Contact EHS if you have questions about training or to schedule virtual training sessions.
  6. Download the TigerSafe App.
    • All personnel must self-evaluate and report symptoms every day prior to coming to campus using the self-screening app in TigerSafe.  See TigerSafe for information on how to download and use the app. You may request a confirmation email to yourself or to your faculty instructor/advisor/PI or supervisor, if requested.
  7. Before going to campus, you must complete a risk assessment to determine how soon you are permitted to resume on-campus, in-person activities.  The form will be reviewed by University Health Services.  You must await response.
  8. Entering any University building with a TigerCard, represents an attestation that the individual is symptom-free.
    • DO NOT come to campus if you are sick or experiencing any of the symptoms associated with COVID-19.
    • If you have been tested, confirmed to have COVID-19, or have been quarantined as a close contact of someone who is confirmed ill with COVID-19, you must email University Health Services at communityhealth@princeton.edu.
    • If you begin experiencing symptoms associated with COVID-19 while at work, distance yourself from co-workers, notify your supervisor, and go home as soon as possible.
    • Wear your TigerCard at all times.  Free lanyards are available by emailing purchasing_mae@princeton.edu.
  9. Dean for Research Q&A page, Planning for Returning to On-campus Research
  10. Access to buildings is dependent upon completing the training program and daily symptom tracker.  Any faculty or staff member that does not complete the training or the daily symptom tracker will have their TigerCards deactivated and will not have access exterior doors to academic and administrative buildings. Due to the nature of the activation process, it can take a full 24 hours for reinstatement (potentially longer on weekends).
    • Labs with SALTO (card access) may require periodic updates.  A hotspot is available outside the entrance to the Equad Café.  It is recommended that you periodically update your card whenever you are inside the building.
  11.  Visitor policy for Fall 2020 & Sprign 2021
    • Visitors are prohibited from entering all campus buildings, including the Library, Princeton University Art Museum, Richardson Auditorium, and Chapel. These spaces are prioritized for teaching, research, and worship for students, faculty, and staff who are invited and approved to be on campus.
    • Visitor Policy https://ehs.princeton.edu/VisitorPolicy.
    • A visitor is anyone except:
      • A currently enrolled student who has been invited back to campus and participates in the University's COVID-19 testing program.
      • A current employee of the University who has been approved to work on campus, including casual employees, visiting researchers and visiting faculty with formal appointments from the Office of the Dean of the Faculty who have been approved for work on campus, long-term temporary staff agency personnel approved to work on campus by their University supervisors.
      • A contractor, vendor, family member assisting students with move-in, family member of graduate students, staff, and faculty who live in University Housing
    • Examples of visitors include: alumni, retirees, volunteers, prospective hires, undergraduates living locally who have not been invited to return to campus this fall, etc.
  12. Gatherings Policy for Fall 2020 & Spring 2021
    • Princeton-sponsored indoor gatherings with greater than 5 people and outdoor gatherings with greater than 15 people must be centrally approved, effective immediately.
    • This guidance does not apply to:
      • In-person work or research activities approved as part of a department’s approved Resumption of Operations Plan or an Approved Research Infrastructure Plan (ARIP).
      • Classes approved by the University Registrar.
    • Gatherings involving undergraduates must comply with the expectations articulated in the Social Contract. Only faculty, staff, and students approved to be on campus may participate in in-person gatherings on campus. Faculty and staff who wish to propose a gathering must seek approval through the Gatherings Review Team at least 10 days in advance of the planned gathering.
    • Gatherings policy https://ehs.princeton.edu/gatheringspolicy
    • The gathering’s organizer is responsible for:
      • Submitting a request to the Gatherings Review Team at least 10 days in advance of the planned gathering.
      • In-person monitoring of compliance with social distancing and face covering requirements from start to end of gathering.
      • Presentation of a plan for social distancing; including the number of staff required to monitor compliance throughout the gathering.
      • Taking attendance at the gathering.
    • Building Services is responsible for cleaning and disinfection of surfaces and provision of alcohol hand gel dispensers. As per the Visitor Guidance, outside caterers are not permitted on campus.